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A virtual credit card replaces each of those shared numbers with a card number created for a specific supplier or spending purpose.",{"type":78,"attrs":127,"content":129},{"textAlign":25,"key":128},"p-1",[130],{"text":131,"type":84},"That shared number might otherwise sit in a dozen SaaS accounts, an advertising platform and a travel booking tool. Finance then encounters each payment for the first time on the statement.",{"type":78,"attrs":133,"content":135},{"textAlign":25,"key":134},"p-2",[136],{"text":137,"type":84},"This arrangement becomes difficult to manage once the same number is effectively doing the job of 30 cards. Finance can only apply important controls after the money has moved, including controls over who can spend, how much they can spend, which suppliers they can use and whether supporting receipts are available.",{"type":78,"attrs":139,"content":141},{"textAlign":25,"key":140},"p-3",[142],{"text":143,"type":84},"Virtual cards move that control point to the moment the issuer creates the card.",{"type":145,"attrs":146,"content":148},"heading",{"level":147,"textAlign":25},2,[149],{"text":150,"type":84},"Key takeaways",{"type":152,"content":153},"bullet_list",[154,170,178,186,194,202],{"type":155,"content":156},"list_item",[157],{"type":78,"attrs":158,"content":160},{"textAlign":25,"key":159},"p-4",[161,163,168],{"text":162,"type":84},"A ",{"text":164,"type":84,"marks":165},"virtual credit card",[166],{"type":167},"bold",{"text":169,"type":84}," is a card number without physical plastic. A company creates it for a specific purpose or supplier and applies controls at issuance rather than at the statement stage.",{"type":155,"content":171},[172],{"type":78,"attrs":173,"content":175},{"textAlign":25,"key":174},"p-5",[176],{"text":177,"type":84},"Virtual credit cards draw on a bank credit line. Virtual debit or prepaid cards draw on funds the company already holds, so the choice affects both financing and how strictly a limit stops a payment.",{"type":155,"content":179},[180],{"type":78,"attrs":181,"content":183},{"textAlign":25,"key":182},"p-6",[184],{"text":185,"type":84},"Single-use cards prevent anyone from reusing a stored card number. Recurring cards give each subscription its own limit and its own off switch.",{"type":155,"content":187},[188],{"type":78,"attrs":189,"content":191},{"textAlign":25,"key":190},"p-7",[192],{"text":193,"type":84},"Shared company cards can make attribution difficult. Finance may only learn who spent the money and why after the payment has already been made.",{"type":155,"content":195},[196],{"type":78,"attrs":197,"content":199},{"textAlign":25,"key":198},"p-8",[200],{"text":201,"type":84},"Traditional banks typically offer virtual cards within corporate card programmes. Spend management platforms can issue them to employees within approval rules set by the finance team.",{"type":155,"content":203},[204],{"type":78,"attrs":205,"content":207},{"textAlign":25,"key":206},"p-9",[208],{"text":209,"type":84},"Virtual cards can make month-end close easier when each transaction and its supporting records reach the accounting system without manual re-entry.",{"type":145,"attrs":211,"content":212},{"level":147,"textAlign":25},[213],{"text":214,"type":84},"What is a virtual credit card?",{"type":78,"attrs":216,"content":218},{"textAlign":25,"key":217},"p-10",[219],{"text":220,"type":84},"A virtual credit card consists of payment credentials that exist only in software, including a card number and its authentication details.",{"type":78,"attrs":222,"content":224},{"textAlign":25,"key":223},"p-11",[225],{"text":226,"type":84},"The credentials connect to your company's card account and work anywhere the issuer permits online card payments. Where supported, the cardholder can also add the card to a mobile wallet.",{"type":78,"attrs":228,"content":230},{"textAlign":25,"key":229},"p-12",[231],{"text":232,"type":84},"The issuer does not send a physical card. Instead, the programme administrator can create and control the number directly from the account without affecting any other card in the programme.",{"type":78,"attrs":234,"content":236},{"textAlign":25,"key":235},"p-13",[237],{"text":238,"type":84},"It is important to distinguish between virtual credit cards and virtual debit or prepaid cards.",{"type":145,"attrs":240,"content":242},{"level":241,"textAlign":25},3,[243],{"text":244,"type":84},"Virtual credit card",{"type":78,"attrs":246,"content":248},{"textAlign":25,"key":247},"p-14",[249],{"text":250,"type":84},"A virtual credit card draws on a credit line that the bank has agreed with the company. The company settles the balance at the end of each billing cycle.",{"type":78,"attrs":252,"content":254},{"textAlign":25,"key":253},"p-15",[255],{"text":256,"type":84},"Eligibility may depend on a credit assessment and other criteria set by the provider.",{"type":145,"attrs":258,"content":259},{"level":241,"textAlign":25},[260],{"text":261,"type":84},"Virtual debit or prepaid card",{"type":78,"attrs":263,"content":265},{"textAlign":25,"key":264},"p-16",[266],{"text":267,"type":84},"A virtual debit or prepaid card draws on funds the company has already placed in the account rather than on a credit line.",{"type":78,"attrs":269,"content":271},{"textAlign":25,"key":270},"p-17",[272],{"text":273,"type":84},"Either funding model can support different types of virtual cards. 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happen",{"type":532,"content":718},[719,730,739],{"type":565,"attrs":720,"content":721},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[722],{"type":78,"attrs":723,"content":725},{"textAlign":25,"key":724},"p-63",[726],{"text":727,"type":84,"marks":728},"Cancellation",[729],{"type":167},{"type":565,"attrs":731,"content":732},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[733],{"type":78,"attrs":734,"content":736},{"textAlign":25,"key":735},"p-64",[737],{"text":738,"type":84},"Finance can cancel the card, with a physical replacement potentially required",{"type":565,"attrs":740,"content":741},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[742],{"type":78,"attrs":743,"content":745},{"textAlign":25,"key":744},"p-65",[746],{"text":747,"type":84},"An administrator can freeze or cancel an individual virtual card without replacing physical plastic",{"type":532,"content":749},[750,761,770],{"type":565,"attrs":751,"content":752},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[753],{"type":78,"attrs":754,"content":756},{"textAlign":25,"key":755},"p-66",[757],{"text":758,"type":84,"marks":759},"Receipts",[760],{"type":167},{"type":565,"attrs":762,"content":763},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[764],{"type":78,"attrs":765,"content":767},{"textAlign":25,"key":766},"p-67",[768],{"text":769,"type":84},"Finance may need to match receipts to transactions after the fact",{"type":565,"attrs":771,"content":772},{"colspan":324,"rowspan":324,"colwidth":25,"backgroundColor":25},[773],{"type":78,"attrs":774,"content":776},{"textAlign":25,"key":775},"p-68",[777],{"text":778,"type":84},"Receipt capture can be connected directly to the transaction where supported",{"type":78,"attrs":780},{"textAlign":25,"key":781},"p-69",{"type":78,"attrs":783,"content":785},{"textAlign":25,"key":784},"p-70",[786],{"text":787,"type":84},"The key difference is the ability to create individual cards for specific purposes rather than relying on a shared card number.",{"type":78,"attrs":789,"content":791},{"textAlign":25,"key":790},"p-71",[792],{"text":793,"type":84},"For finance teams, this can change the fraud question from:",{"type":795,"content":796},"blockquote",[797],{"type":78,"attrs":798,"content":800},{"textAlign":25,"key":799},"p-72",[801],{"text":802,"type":84},"“How much could we lose on this card?”",{"type":78,"attrs":804,"content":806},{"textAlign":25,"key":805},"p-73",[807],{"text":808,"type":84},"to:",{"type":795,"content":810},[811],{"type":78,"attrs":812,"content":814},{"textAlign":25,"key":813},"p-74",[815],{"text":816,"type":84},"“What did we cap this card 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When a card is issued to a named requester for a stated purpose, the programme can create a clearer record of who requested the spend and what it was for.",{"type":145,"attrs":890,"content":891},{"level":147,"textAlign":25},[892],{"text":893,"type":84},"Spend visibility",{"type":78,"attrs":895,"content":896},{"textAlign":25,"key":80},[897],{"text":898,"type":84},"Visibility can start when the programme creates the card rather than when the statement arrives.",{"type":78,"attrs":900,"content":901},{"textAlign":25,"key":128},[902],{"text":903,"type":84},"Where supported, the platform can attach the following information to the card before the transaction takes place:",{"type":152,"content":905},[906,913,920,927,933,940],{"type":155,"content":907},[908],{"type":78,"attrs":909,"content":910},{"textAlign":25,"key":134},[911],{"text":912,"type":84},"Requester",{"type":155,"content":914},[915],{"type":78,"attrs":916,"content":917},{"textAlign":25,"key":140},[918],{"text":919,"type":84},"Purpose",{"type":155,"content":921},[922],{"type":78,"attrs":923,"content":924},{"textAlign":25,"key":159},[925],{"text":926,"type":84},"Approver",{"type":155,"content":928},[929],{"type":78,"attrs":930,"content":931},{"textAlign":25,"key":174},[932],{"text":444,"type":84},{"type":155,"content":934},[935],{"type":78,"attrs":936,"content":937},{"textAlign":25,"key":182},[938],{"text":939,"type":84},"Supplier",{"type":155,"content":941},[942],{"type":78,"attrs":943,"content":944},{"textAlign":25,"key":190},[945],{"text":946,"type":84},"Budget",{"type":78,"attrs":948,"content":949},{"textAlign":25,"key":198},[950],{"text":951,"type":84},"The transaction can then carry that context into the finance workflow.",{"type":78,"attrs":953,"content":954},{"textAlign":25,"key":206},[955],{"text":956,"type":84},"Approving a card request before spend and reviewing an expense claim weeks later are fundamentally different processes. 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number.",{"type":155,"content":1075},[1076],{"type":78,"attrs":1077,"content":1078},{"textAlign":25,"key":361},[1079,1083],{"text":1080,"type":84,"marks":1081},"One-off procurement and trials:",[1082],{"type":167},{"text":1084,"type":84}," A single-use card for an individual purchase.",{"type":145,"attrs":1086,"content":1087},{"level":147,"textAlign":25},[1088],{"text":1089,"type":84},"What else changes when you switch to virtual cards?",{"type":78,"attrs":1091,"content":1092},{"textAlign":25,"key":371},[1093],{"text":1094,"type":84},"Virtual cards can also reduce out-of-pocket claims and move budget checks earlier in the purchasing process.",{"type":78,"attrs":1096,"content":1097},{"textAlign":25,"key":379},[1098],{"text":1099,"type":84},"When they are part of a wider spend management platform, the request, approval, payment and supporting documentation can form one connected record.",{"type":145,"attrs":1101,"content":1102},{"level":241,"textAlign":25},[1103],{"text":1104,"type":84},"Fewer out-of-pocket expenses",{"type":78,"attrs":1106,"content":1107},{"textAlign":25,"key":387},[1108],{"text":1109,"type":84},"An employee with an approved virtual card does not need to pay upfront and wait to be reimbursed.",{"type":145,"attrs":1111,"content":1112},{"level":241,"textAlign":25},[1113],{"text":1114,"type":84},"Budget alignment at approval",{"type":78,"attrs":1116,"content":1117},{"textAlign":25,"key":395},[1118],{"text":1119,"type":84},"The approver can review the request against the relevant budget before approving it.",{"type":145,"attrs":1121,"content":1122},{"level":241,"textAlign":25},[1123],{"text":1124,"type":84},"A cleaner audit trail",{"type":78,"attrs":1126,"content":1127},{"textAlign":25,"key":403},[1128],{"text":1129,"type":84},"The platform can keep the request and approval connected to the card, transaction and supporting documentation.",{"type":145,"attrs":1131,"content":1132},{"level":241,"textAlign":25},[1133],{"text":1134,"type":84},"Control over later card charges",{"type":78,"attrs":1136,"content":1137},{"textAlign":25,"key":409},[1138],{"text":1139,"type":84},"Cancelling a card can prevent later card authorisations. However, it does not itself terminate a supplier contract or payment obligation.",{"type":145,"attrs":1141,"content":1142},{"level":147,"textAlign":25},[1143],{"text":1144,"type":84},"Single-use and recurring virtual cards",{"type":78,"attrs":1146,"content":1147},{"textAlign":25,"key":420},[1148],{"text":1149,"type":84},"Use a single-use virtual card for a one-off purchase and a recurring card for anything that renews.",{"type":78,"attrs":1151,"content":1152},{"textAlign":25,"key":431},[1153],{"text":1154,"type":84},"A conference ticket, one-time supplier order or ad hoc tool purchase can use a card that leaves no active number behind once the payment is complete.",{"type":78,"attrs":1156,"content":1157},{"textAlign":25,"key":441},[1158],{"text":1159,"type":84},"Recurring virtual cards can stay open for a named subscription with a set limit, giving finance greater control over future charges.",{"type":78,"attrs":1161,"content":1162},{"textAlign":25,"key":449},[1163],{"text":1164,"type":84},"Cancelling the card can prevent later card authorisations, but finance should separately end the supplier agreement where required.",{"type":145,"attrs":1166,"content":1167},{"level":147,"textAlign":25},[1168],{"text":1169,"type":84},"Issue as many cards as you need",{"type":78,"attrs":1171,"content":1172},{"textAlign":25,"key":457},[1173],{"text":1174,"type":84},"A spend management platform can let you issue separate cards for suppliers, subscriptions and projects.",{"type":78,"attrs":1176,"content":1177},{"textAlign":25,"key":465},[1178],{"text":1179,"type":84},"This makes it possible to move away from one shared company card number and give different spending purposes their own controls.",{"type":78,"attrs":1181,"content":1182},{"textAlign":25,"key":473},[1183],{"text":1184,"type":84},"Some virtual card programmes include unlimited virtual cards on paid plans, so issuing individual cards does not necessarily create an additional per-card cost.",{"type":78,"attrs":1186,"content":1187},{"textAlign":25,"key":484},[1188],{"text":1189,"type":84},"For example, a company with 40 SaaS subscriptions could give each one its own virtual card instead of storing the same company card details across all 40 accounts.",{"type":145,"attrs":1191,"content":1192},{"level":147,"textAlign":25},[1193],{"text":1194,"type":84},"Integrate virtual cards with expense management",{"type":78,"attrs":1196,"content":1197},{"textAlign":25,"key":490},[1198],{"text":1199,"type":84},"A virtual card delivers more operational value when the card platform can send the transaction and its supporting records directly into the company's finance and accounting processes.",{"type":78,"attrs":1201,"content":1202},{"textAlign":25,"key":501},[1203],{"text":1204,"type":84},"Connecting card transactions with purchase requests, approvals, invoices and receipts reduces the amount of information finance teams need to reconstruct manually at month-end.",{"type":78,"attrs":1206,"content":1207},{"textAlign":25,"key":507},[1208],{"text":1209,"type":84},"Receipt capture at the point of payment can also allow finance teams to review transactions throughout the month rather than waiting until the close.",{"type":145,"attrs":1211,"content":1212},{"level":147,"textAlign":25},[1213],{"text":1214,"type":84},"Where can you get a virtual credit card?",{"type":78,"attrs":1216,"content":1217},{"textAlign":25,"key":513},[1218],{"text":1219,"type":84},"Virtual cards are available from traditional banks and spend management platforms.",{"type":78,"attrs":1221,"content":1222},{"textAlign":25,"key":524},[1223],{"text":1224,"type":84},"The right option depends on factors including:",{"type":152,"content":1226},[1227,1234,1241,1248],{"type":155,"content":1228},[1229],{"type":78,"attrs":1230,"content":1231},{"textAlign":25,"key":540},[1232],{"text":1233,"type":84},"Your business size",{"type":155,"content":1235},[1236],{"type":78,"attrs":1237,"content":1238},{"textAlign":25,"key":549},[1239],{"text":1240,"type":84},"Your eligibility",{"type":155,"content":1242},[1243],{"type":78,"attrs":1244,"content":1245},{"textAlign":25,"key":558},[1246],{"text":1247,"type":84},"Whether you want access to a credit line",{"type":155,"content":1249},[1250],{"type":78,"attrs":1251,"content":1252},{"textAlign":25,"key":570},[1253],{"text":1254,"type":84},"How much of the surrounding approval, receipt and accounting workflow you want the platform to handle",{"type":145,"attrs":1256,"content":1257},{"level":241,"textAlign":25},[1258],{"text":1259,"type":84},"1. 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